Speaker Bureau Management

One platform to power every speaker program—live, virtual or hybrid

Whether you want full-service support or prefer to license our speaker platform and run it your way, ExtendMed’s Health Expert Connect™ gives you the power to simplify, scale and succeed with speaker programs across live, hybrid and virtual formats.

Get a demo How it works

Trusted by leading pharma and life sciences teams focused on modern, scalable stakeholder engagement

Jaime Arvizo Vice President, Head of Medical Affairs

In 25 years of working with vendors, ExtendMed stands at the top of the list. They’re strategic partners, arming my staff with vital statistics and sharing their experience and ideas for the future. They’re nimble and they understand our business. They’ve anticipated issues, recommended new directions and implemented our decisions efficiently.”

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Vice President, Group Account DirectorGlobal Medical Comms Firm

We feel your team does the best job out of any vendor we have used for virtual advisory boards.”

Dr. Michael Chang Vice President, Medical Affairs

The virtual format enables more frequent touchpoints while reducing time commitments for busy specialists. We can build relationships and confidence across multiple specialty areas in ways that traditional in-person meetings never could. The platform makes it possible to engage specialists who would never attend a weekend conference but will participate in targeted discussions relevant to their practice."

Speaker programs shouldn’t be a patchwork of tools

Too often, pharma and med comms teams rely on scattered spreadsheets, emails and manual oversight to coordinate events, training and speaker activities, leading to missed opportunities, compliance risks and high costs.

ExtendMed changes that with a centralized, flexible platform purpose-built for speaker programs.

See Health Expert Connect^TM in action

Plan events fast

Reps build a compliant program in four guided steps.

Stay compliant & on-budget

Business rules, FMV rates and guardrails apply themselves.

Engage your audience

Branded registrations, instant confirmations and feedback loops.

Empower speakers

One hub for contracts, training, upcoming speaker gigs and receipts.

Measure & improve

Real-time dashboards track spend, deliverability and workflow status.

Everything you need to run a modern speaker program

Plan

Contracting via DocuSign
Speaker directory with profiles
Target HCP uploads + segmentation
Budget planning + territory mapping

Execute

Hybrid event coordination
Rep portals for booking requests
In-meeting interactivity (polls, Q&A, quizzes)
AV & tech support

Report

Attendance, feedback, NPI validation
Aggregate spend + FMV tracking
Dashboards for outcomes & ROI

Prefer to run speaker programs in-house, but need a better tool?

Are you a comms agency looking for a better tool? Run your clients’ speaker programs on a best-in-class platform. License the Health Expert Connect™ platform and get:

A turnkey solution for speaker program logistics

Full training and onboarding for your internal team

Optional strategic consulting

White-labeled environment, aligned with your SOPs

On-demand access to new feature rollouts

Compare speaker programs with vs. without ExtendMed

Click through each category to see how Health Expert Connect™ compares to the status quo—and what teams gain when they make the switch.

Event logistics with ExtendMed

Speakers confirm engagements, access branded slide decks, submit receipts and complete training—all in one place.

Event logistics without ExtendMed

Dozens of emails, spreadsheets, calendar invites and manual reminders. Nothing talks to anything else.

Compliance & spend with ExtendMed

Automated FMV tracking, NPI validation and Sunshine reporting. Real-time spend monitoring with budget alerts, expense categorization and audit trails. All payments and transfer-of-value data exportable for regulatory compliance.

Compliance & spend without ExtendMed

Manual spreadsheet tracking of honoraria and expenses. No automated compliance checks, risk of missing Sunshine reporting deadlines and scattered documentation that's difficult to audit or defend.

Speaker management with ExtendMed

Centralized speaker directory with profiles, ratings, availability and contract status. Automated training delivery, slide deck access, and performance tracking. Speakers can confirm engagements and submit expenses through self-service portals.

Speaker management without ExtendMed

Email chains to coordinate speaker availability. Manual training delivery via separate systems. No centralized view of speaker performance or utilization across programs.

Field empowerment with ExtendMed

Reps request events through guided workflows with real-time territory data and target HCP lists. Built-in compliance guardrails, automated approvals and instant access to speaker availability and venue options.

Field empowerment without ExtendMed

Reps submit requests via email or separate forms. No visibility into speaker availability or venue options. Manual approval processes that slow down program execution and frustrate field teams.

Engagement with ExtendMed

Interactive meeting features like polls, Q&A and quizzes. Automated attendee registration, waitlist management and post-event evaluations. QR codes for easy follow-up and rep calendar booking.

Engagement
without ExtendMed

Static presentations with limited interaction. Manual registration tracking via spreadsheets. No systematic follow-up or evaluation collection, missing opportunities to measure impact and gather insights.

Reporting
with ExtendMed

Real-time dashboards showing attendance, spend, ROI metrics and speaker utilization. AI-powered insights identifying operational issues and program optimization opportunities. Customizable reports for different stakeholder needs.

Reporting without ExtendMed

Manual compilation of attendance lists and expense reports. No visibility into program effectiveness or operational bottlenecks. Time-intensive report creation that often arrives too late for strategic decisions.

Support model with ExtendMed

Dedicated program managers, white-glove onboarding and ongoing strategic consulting. Platform can be fully managed by ExtendMed or licensed for in-house operation. Flexible support scales with your needs.

Support model without ExtendMed

Fragmented vendor relationships across multiple tools and services. No single point of accountability for program success. Limited strategic guidance on program optimization and best practices.

Better speaker programs in just three steps

Nobody wants to gamble on a complicated new system. That’s why we’ve made getting started with ExtendMed simple and supportive—from first conversation to long-term success.

Express your interest

Fill out the form below so we can understand your speaker program goals, challenges and priorities.

Get a tailored demo

We’ll show you how our platform can power your programs end-to-end—or how you can license it for in-house use. You’ll see exactly how it works with your workflows.

Launch with confidence

Whether you want white-glove support or a licensed rollout, we’ll guide you through onboarding, training, and execution. You’re never alone.

A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™.

Can we start with a small pilot before committing?

Yes. Many clients begin with a single brand or region. Our platform supports pilot programs with flexible contracts and full tracking/reporting so you can prove ROI before scaling.

Do we need IT support to implement the platform?

No. Health Expert Connect™ is designed for non-technical teams. We offer white-glove onboarding, and most clients are up and running within 30–45 days. For enterprise clients, we also support integrations with systems like Veeva, Salesforce, and Concur.

What kind of training do you provide?

We provide live training for internal teams, reps, and speakers, as well as on-demand how-tos, user guides, and a dedicated program manager to support onboarding and beyond.

How do you handle compliance and spend tracking?

We automate FMV tracking, NPI validation and aggregate spend reporting. You can customize workflows based on your SOPs, and all spend and attendance data is exportable for transparency and audit readiness.

Can agencies license the platform for use with their clients?

Absolutely. We work with medical communications and marketing agencies to white-label the platform, share dashboards, and offer backend tech and compliance support while keeping your agency front and center.

What if we only need part of the platform?

That’s fine. You can license specific modules or use ExtendMed for a subset of your programs (e.g., virtual-only, congress-related, etc.). We’ll build a solution that fits your needs and resources.

I have another question.

We’re happy to answer it. Contact us directly or use the form above to request a demo and start the conversation.

One platform.
Every touchpoint.
Better outcomes.

Too many teams still rely on a patchwork of spreadsheets, emails, and manual oversight to run stakeholder programs. Health Expert Connect™ brings everything together in one powerful system.

Connect
Engage
Track

Connect

Host secure virtual meetings, run surveys, advisory boards and discussion forums—with branded portals and personalized workflows.

Engage

Share content, facilitate polls and Q&A and bring internal and external voices into every stage of development and education.

Track

Monitor engagement in real time. Segment audiences. Generate analytics and reports that actually drive action.

Ready to talk speaker program success?

Request a demo today.

No pressure. No spam. Just a quick conversation with our experts. Submit the form below to express your interest in a demo. We’ll be in touch within one business day. And don’t worry—we value your privacy as much as you do.