ExtendMed Partner Program

License a full-spectrum speaker program management platform—branded as your own

ExtendMed's Health Expert Connect™ platform is available for agencies and pharma teams ready to deliver seamless, compliant, insight-driven speaker programs at scale.

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Stop building from scratch. License what works.

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Even the most experienced agency and pharma teams struggle to manage speaker programs when they’re forced to rely on spreadsheets, manual budget trackers, disconnected registration tools, printed materials and calendar invites. These operational gaps don’t just slow teams down—they negatively impact target HCP and patient engagement.

Now, there's an alternative to either outsourcing everything or cobbling together a homegrown tech stack: License ExtendMed's proven Health Expert Connect™ platform—white-labeled for your brand and your clients.

You stay in control of your strategy, client relationships and program delivery. We power the infrastructure behind it—purpose-built for the complex demands of pharma speaker programs.

Even the most experienced agency and pharma teams struggle with:

Disparate tools that make contracting, training, event planning, logistics and reporting time-consuming and error-prone

Manual compliance processes exposing teams to risk in Sunshine reporting, audits, budget management and speaker utilization.

Lack of visibility into speaker performance, educational impact and program ROI limiting effectiveness

Lack of unified workflows for field forces, speakers and program managers making scaling painful

Rigid legacy systems that can't adapt to new client needs or evolving compliance requirements

You run your speaker programs—our platform powers them.

Our partner program enables agencies and pharma companies to license ExtendMed's Health Expert Connect™ platform to run their own speaker programs under their brand—without having to fully outsource program management or build their own tech stack.

We recognize that some pharma teams and agencies prefer not to use a "done-for-you" service. They want to control relationships with their speakers and HCPs, manage costs and scale without building software.

ExtendMed offers a white-labeled, battle-tested platform you can license—and optionally layer on services as needed.

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assigned approval steps

Your speaker program lifecycle—streamlined and systematized.

field force event request

Field force submits event request → Automated approval workflows ensure SOP and compliance alignment

speakers selected

Speakers selected, contracted and trained → Decks assigned with version control and usage tracking 

event details

Events executed (live, hybrid, virtual) → Attendance, interaction and speaker performance tracked

Financial close-out

Financial close-out → Honoraria, expenses, Sunshine reporting automated

tool integration

Seamless integration → Works with Veeva, Salesforce, Concur and other existing enterprise systems

 

A complete speaker bureau management system—purpose-built for pharma and its partners.

See how our Health Expert Connect system streamlines the event management of live, hybrid and virtual speaker programs, enabling stakeholders to easily create and manage events, recruit and register attendees, view upcoming speaker engagements, access presentation files, track expenses and share detailed reporting and ROI analysis.

Bridget Beck
Bridget BeckOperations Manager, Citrus Health Group

The platform has been a game-changer for our team. Having everything in one centralized location versus relying on emails and spreadsheets has greatly improved our efficiency and quality control."

Nikki Walker
Nikki WalkerVP, Citrus Health Group

We see each other as true partners. The long-term strategy is to grow with clients and stay ahead of industry needs. With ExtendMed, they're always willing to look into new ideas—even our crazy ones."

gretchen Hover
Gretchen HoverImbue Partners

What we learned by using the platform is that multi-modality engagement creates validity. The sequencing of discussion forums, surveys, and interviews allowed us to capture nuances that single methods miss."

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For medical communications agencies

Deliver a complete, branded speaker program solution to clients:

  • Offer a modern, pharma-specific platform—without the cost of building your own
  • Control the client relationship and content strategy
  • Differentiate your services with technology-driven speaker program management
  • Expand client engagements with value-added capabilities
  • Support hundreds of programs annually

For pharma and biotech

Run tens to hundreds of speaker programs annually with ease:

  • Centralize program visibility and performance tracking
  • Ensure compliance with built-in Sunshine reporting and audit trails
  • Scale across field teams, territories, brands and therapeutic areas
  • Replace manual processes, spreadsheets and homegrown systems
  • Support both commercial and medical affairs initiatives

Managing 700+ programs a year for Citrus Health Group

Read the full case study

Growing fast and managing 700+ annual programs for clients like Abbott and Braeburn, Citrus Health Group needed a more flexible system.

ExtendMed streamlined venue selection, compliance workflows, reporting and real-time tracking—cutting manual work, simplifying onboarding and boosting client confidence. The partnership even unlocked a $1M opportunity while strengthening efficiency and growth.

Pioneering patient experience data collection for Imbue Partners

Read the full case study

To capture patient and caregiver experiences for FDA submissions on a rare terminal disease, Imbue Partners needed more than traditional methods.

ExtendMed enabled forums, validated surveys, and centralized data collection, documenting the full disease journey and fostering community. The platform delivered critical insights for FDA approval while making advanced research accessible to smaller biotech firms.

How ExtendMed outperforms generic, async and homegrown tools.

Generic video platforms (Zoom, Teams) Limitation

Not built for speaker programs; no compliance, tracking or reporting.

Generic video platforms (Zoom, Teams) ExtendMed Advantage

Full speaker bureau lifecycle management.

Async-only platforms (Within3, etc.) Limitation

Asynchronous only; lacks full program flow.

Async-only platforms (Within3, etc.) ExtendMed Advantage

Live, hybrid and virtual programs with compliance workflows.

Internal builds Limitation

Costly to build and maintain; slow to adapt.

Internal builds ExtendMed Advantage

Proven, configurable and faster to deploy.

Beyond speaker programs: additional use cases for Health Expert Connect™

While speaker programs are the primary use case for most partners, the platform also supports:

  • Commercial and medical advisory boards
  • Virtual advisory boards
  • Ongoing HCP community engagement
  • Patient engagement panels

Many partners start with speaker programs and expand over time.

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HCP engagement

The right fit—who thrives as an Extendmed partner

Our best partnerships share a few things in common. Agencies that thrive with ExtendMed:

  • Have strong pharma client relationships and understand compliance

  • Value a tech partner who adds strategy, not just execution

  • Invite us into client conversations and strategic planning

  • Operate as independent firms at the small and mid-size level

  • See partnerships as expanding opportunities, not cutting margins

The best relationships happen when agencies trust us as strategic partners—not just task executors.

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partner on a laptop

We support your entire speaker process.

Planning

  • Speaker contracting and profiles (integrated with DocuSign, FMV, tax docs)

  • Speaker training tracking (live/on-demand with certification and assessments)

  • Field force event requests with automated compliance workflows

  • Budget allocation and territory management

  • Integrated calendar and communications

Execution

  • Performing technical checks and setting up equipment and software before events

  • Engaging audiences thoughtfully to maximize interaction and participation

  • Facilitating online sign-ins for easy attendee registration

  • Confirming NPI for relevant US audiences to ensure compliance

  • Segmenting attendees by territory or region for targeted engagement

Reporting

  • Automated Sunshine reporting

  • Speaker utilization and performance analytics

  • Audience learning and feedback tracking

  • ROI analysis (participation, cost, education outcomes, Rx uptake)

  • Dashboards and alerts for program managers and compliance teams

How to get started with the ExtendMed partner program Executing successful speaker programs that drive behavior change is as easy as:

Schedule a call with our team. We’ll discuss your goals, pain points and how our platform can support your business needs.

Get a personalized demo of our platform and our white glove services. If we’re a fit, we’ll work closely with your team to craft and deliver successful programs.

License the platform as-is or customize it for your agency or pharma team and facilitate more productive engagements.

A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™.

What's the difference between licensing the platform and using ExtendMed's full services?

With our Partner Program, you license our Health Expert Connect™ platform to run under your brand while maintaining control of client relationships and program execution. You can optionally add our strategic services and support as needed. It's designed for agencies who want the technology without outsourcing the entire operation.

How quickly can we get started?

Most partners are up and running within weeks, not months. As demonstrated with Citrus Health Group, even complex implementations supporting hundreds of programs can be operational quickly with our proven onboarding process.

Can the platform handle programs beyond speaker bureaus?

Absolutely. While speaker programs are the primary use case, partners are expanding to advisory boards, congress management and patient experience data collection. The platform adapts to various engagement needs.

What size agency is the best fit for partnership?

We work best with independent agencies under 50 employees and doing roughly $30-$50 million in revenue. These firms are nimble enough to integrate new technology while established enough to have strong client relationships. Larger agencies can work too, but smaller, independent firms often see the most transformative results.

Will ExtendMed compete with us for clients?

No. We're technology partners, not competitors. When you bring us to client meetings, we're there as your technology experts supporting your agency's strategy. We respect the client relationships you've built and work to strengthen them through our platform capabilities.

How involved is ExtendMed in day-to-day operations?

That's up to you. Some partners like to collaborate with us daily on strategic decisions and client pitches. Others prefer more independence. Our team is available when you need us—for troubleshooting, custom reports, or exploring new features—but you maintain control.

I have another question.

We’re happy to answer it. Contact us directly or use the form below to request a demo and start the conversation.

How long are you going to wait to centralize and strengthen your processes?

Let’s talk about how we can help you improve the management of your live, hybrid and virtual speaker programs.