Medical Affairs Teams

Build scientific strategy from a position of strength—even with a lean team

Generate clinical insights, coordinate steering committees and support investigator relationships without the field force of big pharma. ExtendMed's Health Expert Connect™ platform helps emerging biotech medical affairs teams operate like they're twice their size.

Get a demo How it works

Is operational chaos undermining your medical affairs strategy?

You're trying to advance your scientific agenda, developing steering committees, supporting congress activities and building investigator relationships. But you're doing it across a patchwork of email threads, spreadsheets and video calls that weren't built for this work.

Your MSLs can only cover so much geography. Your advisory board insights live in disconnected silos. Your congress deadlines slip through the cracks. And coordinating publication development across time zones? That's a full-time job nobody has bandwidth for.

Which of these common medical affairs challenges are you dealing with?

Building relationships with limited MSL coverage

Coordinating steering committees across time zones

Managing multiple congress activities and deadlines

Supporting publication development efficiently

Tracking and measuring KOL engagement

A medical affairs platform and partner that actually understands medical affairs

 

Health Expert Connect™ was built to handle the specific workflows medical affairs teams need: structured scientific discussions, asynchronous expert input, steering committee document collaboration, congress coordination and publication planning.

Everything your team needs to execute sophisticated medical affairs strategies lives in one integrated system. Advisory boards that combine live sessions with weeks of threaded scientific discussion. Steering committee workspaces where investigators can collaborate on protocols. Congress tracking that manages abstract submissions to poster feedback. Publication tools that handle manuscript versions and contributor input.

The result? Your lean medical affairs team can build investigator relationships, gather insights and support research activities at a scale that would normally require 3x the headcount.

 

A few key medical affairs capabilities at a glance

Scientific advisory boards

Run sophisticated advisory boards with opening meetings to frame objectives, 2-3+ weeks of moderated asynchronous discussion for deep scientific exchange and closing sessions to synthesize insights. Medical directors can probe deeper with follow-up questions. Advisors contribute when their schedules allow. All dialogue stays threaded and searchable.

Learn more about ad boards

virtual ad board

Steering committee workspaces

Give your steering committees a dedicated space for protocol development and manuscript collaboration. Track document versions, see who's provided input, enable inline commenting and accommodate asynchronous feedback across time zones. Everything investigators need is in one place instead of scattered email attachments.

Learn more about steering commitees

steering commitee

Congress activity coordination

Stop juggling congress deadlines in spreadsheets. Track abstract submissions, coordinate poster sessions, manage satellite symposia and organize expert meetings—all for multiple congresses simultaneously. Add QR codes to posters that link directly to feedback forms. Keep every congress activity organized and on schedule.

Learn more about congress events

congress event

Investigator-initiated research management

Build a comprehensive record of every KOL interaction. When did we last engage Dr. Smith? What advisory boards has she participated in? What insights has she shared? What's her research focus? Instead of institutional knowledge living in people's heads, it lives in your system.

Learn more about clinical site training

investigator

Publication development support

Facilitate manuscript collaboration without the version control nightmare. Investigators can review drafts and provide inline comments asynchronously. Track who's reviewed what. Maintain comprehensive revision history. Accelerate publication timelines by eliminating scheduling bottlenecks and manual feedback consolidation.

Learn more about publication planning

pub planning online

Run speaker programs your way—full-service or self-managed

Whether you want us to handle everything or prefer to run programs in-house, our Health Expert Connect™ platform adapts to your needs.

Full-service partnership

End-to-end planning, stakeholder communications and execution without adding headcount. Perfect for teams without dedicated event staff, organizations new to speaker programs or those seeking white-glove service with strategic guidance. We manage setup so you can focus on strategy.

Self-managed platform

For experienced teams running hundreds of speaker programs, get full control with automated workflows, smart targeting tools and robust analytics plus integration support. Ideal for pharma teams with event expertise, agencies managing multiple clients or high-volume programs. We’ll set up and train in month one, integrate and launch in month two.

Both options run on the same powerful compliance-ready platform so you can deliver high-impact speaker programs with less friction and more results.

Talk to us about the right fit

Prefer a partner, not just another tool?

Many medical affairs teams need more than login credentials. Our partnership model means we bring experience planning advisory board agendas, recruiting the right mix of investigators, moderating complex scientific discussions and synthesizing insights into decision-ready outputs.

  • Strategic planning and agenda development
  • Expert identification and recruitment support
  • Live and asynchronous moderation
  • Scientific discussion synthesis with AI-assisted analysis
  • Compliance management and financial tracking
  • Integration with your existing systems

Agency collaboration

We collaborate behind the scenes while your agency remains the primary relationship. Co-branded portals, white-labeled access and shared reporting keep your agency front and center while we handle platform logistics and compliance tracking.

Talk to us

See how we help teams like yours

Mediar Therapeutics needed rapid, cross-functional insights in fibrosis. We convened a virtual advisory board of top experts, facilitated real-time collaboration and fast-tracked the feedback loop.

extendmed and mediar logos

Read the full case study

A global oncology biopharma used Health Expert Connect™ to orchestrate 1:1s, a dinner forum and follow-ups across ASCO and EHA—centralizing schedules, compliance tracking and KOL analytics to deepen relationships at scale.

Read the full case study

An inflammatory-disease company expanding into nephrology ran asynchronous boards, surveys and chart audits to learn the market fast, refine messaging and engage specialists every six weeks—accelerating entry with lower spend.

Read the full case study

A small pharma prepping first launch scaled stakeholder engagement with a lean team, mixing virtual meetings and ongoing discussion to surface payer hurdles and patient insights early, de-risk and beat rivals to key KOLs.

Read the full case study
jamie arviso ultragenyx profile
Jaime Arvizo Vice President, Head of Medical Affairs

In 25 years of working with vendors, ExtendMed stands at the top of the list. They’re strategic partners, arming my staff with vital statistics and sharing their experience and ideas for the future. They’re nimble and they understand our business. They’ve anticipated issues, recommended new directions and implemented our decisions efficiently.”

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Vice President, Group Account DirectorGlobal Medical Comms Firm

We feel your team does the best job out of any vendor we have used for virtual advisory boards.”

Dr. Michael Chang Vice President, Medical Affairs

The virtual format enables more frequent touchpoints while reducing time commitments for busy specialists. We can build relationships and confidence across multiple specialty areas in ways that traditional in-person meetings never could. The platform makes it possible to engage specialists who would never attend a weekend conference but will participate in targeted discussions relevant to their practice."

Better medical engagements in just three steps

Nobody wants to gamble on a complicated new system. That’s why we’ve made getting started with ExtendMed simple and supportive—from first conversation to long-term success.

Express your interest

Share your medical affairs priorities, current challenges and what you're trying to accomplish.

Get a tailored demo

We'll show you exactly how Health Expert Connect™ handles your specific workflows, not generic features.

Have better engagements

Save time planning, organizing and facilitating productive interactions.

A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™.

How does this help when we only have 2-3 MSLs?

Virtual engagement extends your team's reach exponentially. Your medical directors can build investigator relationships from headquarters through structured advisory boards and steering committees—no travel required. MSLs can use the platform for virtual HCP engagement between field visits. One small biotech client built relationships with 30+ thought leaders across specialties before they'd hired their fifth MSL.

We work with a medical communications agency. How does this fit?

We complement your agency's content expertise with platform capabilities they might not have. Your agency focuses on scientific strategy and content development while we handle the technology, logistics and compliance tracking. Many agencies actually refer clients to us because it lets them focus on their core strength—creating compelling scientific content—rather than wrestling with Zoom and spreadsheets.

What makes your advisory boards different from just using Zoom or a similar tool?

Zoom is built for meetings. Medical affairs needs structured scientific dialogue over time. Our advisory boards combine live sessions with weeks of asynchronous discussion where medical directors can probe deeper and advisors can contribute between patient appointments. You get threaded scientific conversations with all context preserved, not just 90 minutes of live discussion that gets summarized into PowerPoint.

Can we use this for multiple types of medical affairs activities?

Yes—advisory boards, steering committees, congress support, publication planning and MSL engagement all run on the same platform. When you engage the same KOL across multiple activities, all that history stays connected. You're building a comprehensive picture of each investigator relationship rather than starting fresh with each program.

How long does implementation take?

For full-service partnership, we can launch your first advisory board in 4-6 weeks. For self-managed platform access, expect one month for setup and training, then you're running programs. We handle technical integration, compliance configuration and team training so you're not figuring it out alone.

What about compliance and fair market value tracking?

The platform handles physician licensing verification, NPI lookups, contract management, time tracking, expense reporting and Sunshine Act reporting. Everything needed for compliant medical affairs programs is built in, with audit trails for every activity. You're not cobbling together compliance from multiple systems.

Ready to strengthen your medical affairs strategy?

Request a demo today.

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