Steering Committee Management

Organize communication and collaboration among external SMEs, principal investigators and leading clinicians

Whether you need comprehensive steering committee support or targeted collaboration tools, ExtendMed's Health Expert Connect™ provides a centralized system to streamline operations, enhance collaboration, and drive productive outcomes for smaller biotech medical affairs teams.

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virtual steering committee

Medical affairs functions shouldn't rely on scattered coordination

Emerging biotechs often struggle to coordinate effectively with external subject matter experts and principal investigators, leading to missed deadlines, fragmented communication and suboptimal scientific outcomes.

ExtendMed changes that with a centralized platform purpose-built for steering committee collaboration, ensuring all operations are streamlined, collaborative and productive.

 

See Health Expert ConnectTM in action

Facilitate document collaboration

Enable investigators to take the lead in authoring manuscripts and publications. Provide structured collaboration workflows with version control, review processes and approval tracking.

virtual document collaboration

Coordinate conference planning

Support steering committee members in recommending crucial conferences and developing poster sessions. Organize workgroups to create presentations and manage submission workflows.

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Manage expert communications

Create secure discussion boards for rich expert dialogue and debate. Facilitate ongoing communication between steering committee meetings through asynchronous engagement tools.

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Everything you need to run effective steering committees

Organize

  • Centralized communication hub for all committee activities
  • Document collaboration with version control and approval workflows
  • Meeting scheduling and coordination across multiple time zones
  • Secure file sharing and resource libraries

Collaborate

  • Discussion boards for ongoing expert dialogue between meetings
  • Real-time document editing and review capabilities
  • Structured feedback collection and consensus building
  • Integration with publication planning workflows

Execute

  • Conference planning and poster session development
  • Manuscript authoring and review coordination
  • Meeting recording and transcription capabilities
  • Progress tracking and milestone management

See how we help teams like yours

Mediar Therapeutics needed rapid, cross-functional insights in fibrosis. We convened a virtual advisory board of top experts, facilitated real-time collaboration and fast-tracked the feedback loop.

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A global oncology biopharma used Health Expert Connect™ to orchestrate 1:1s, a dinner forum and follow-ups across ASCO and EHA—centralizing schedules, compliance tracking and KOL analytics to deepen relationships at scale.

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An inflammatory-disease company expanding into nephrology ran asynchronous boards, surveys and chart audits to learn the market fast, refine messaging and engage specialists every six weeks—accelerating entry with lower spend.

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A small pharma prepping first launch scaled stakeholder engagement with a lean team, mixing virtual meetings and ongoing discussion to surface payer hurdles and patient insights early, de-risk and beat rivals to key KOLs.

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Jaime Arvizo Vice President, Head of Medical Affairs

In 25 years of working with vendors, ExtendMed stands at the top of the list. They’re strategic partners, arming my staff with vital statistics and sharing their experience and ideas for the future. They’re nimble and they understand our business. They’ve anticipated issues, recommended new directions and implemented our decisions efficiently.”

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Vice President, Group Account DirectorGlobal Medical Comms Firm

We feel your team does the best job out of any vendor we have used for virtual advisory boards.”

Dr. Michael Chang Vice President, Medical Affairs

The virtual format enables more frequent touchpoints while reducing time commitments for busy specialists. We can build relationships and confidence across multiple specialty areas in ways that traditional in-person meetings never could. The platform makes it possible to engage specialists who would never attend a weekend conference but will participate in targeted discussions relevant to their practice."

Compare steering committees with vs. without ExtendMed

Click through each category to see how Health Expert Connect™ compares to traditional coordination approaches—and what teams gain when they make the switch.

Communication coordination with ExtendMed

Centralized communication hub with structured discussion boards, document sharing and project tracking. All committee activities are organized in one secure platform.

Communication coordination without ExtendMed

Scattered email chains, multiple document versions and manual coordination across different platforms. Critical communications are often lost or delayed.

Document management with ExtendMed

Collaborative manuscript authoring with version control, structured review processes and approval workflows. Real-time editing capabilities with audit trails.

Document management without ExtendMed

Email attachments with version confusion, manual document tracking, and no systematic review process. High risk of working with outdated drafts.

Expert engagement with ExtendMed

Ongoing dialogue between meetings through discussion boards and asynchronous collaboration. Structured feedback collection and consensus building tools.

Expert engagement without ExtendMed

Limited to scheduled meetings with minimal interaction between sessions. Difficult to build consensus or gather comprehensive input on evolving topics.

Publication planning with ExtendMed

Integrated conference planning with poster session development workflows. Committee members can recommend conferences and coordinate submission processes seamlessly.

Publication planning without ExtendMed

Manual tracking of conference deadlines, submission requirements and poster development. High risk of missed opportunities or last-minute rushes.

Project visibility with ExtendMed

Real-time visibility into committee progress, milestone tracking and deliverable status. Comprehensive reporting on committee activities and outcomes.

Project visibility
without ExtendMed

Limited visibility into overall committee progress. Difficult to track deliverables, identify bottlenecks or ensure accountability across committee members.

Regulatory compliance
with ExtendMed

Automated audit trails, secure communication records and compliance-ready documentation. All interactions properly tracked and archived for regulatory requirements.

Regulatory compliance without ExtendMed

Manual documentation with gaps in audit trails. Difficult to demonstrate compliance or reconstruct decision-making processes during regulatory reviews.

Better steering committees in just three steps

Nobody wants to add complexity to scientific collaboration. That's why we've made getting started with ExtendMed simple and strategic—from first conversation to productive committee outcomes.

Express your interest

Fill out the form below so we can understand your steering committee goals, scientific objectives, and current coordination challenges.

Get a tailored demo

We'll show you how our platform can power your steering committee operations end-to-end. You'll see exactly how it integrates with your publication planning and scientific workflows.

Launch with confidence

We'll guide you through committee setup, expert onboarding, and workflow configuration. Your steering committee will have dedicated support throughout the collaboration process.

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A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™ for steering committee management.

Is this suitable for emerging biotech companies with limited resources?

Absolutely. The platform is designed specifically for smaller organizations that need to leverage external expertise efficiently. We offer flexible engagement models that scale with your needs and budget.

Can steering committee members collaborate on manuscripts within the platform?

Yes. The document collaboration features enable real-time editing, structured review processes and version control for manuscript development. Committee members can lead authoring efforts while maintaining oversight and coordination.

How do you support conference planning and poster development?

The platform includes workflows for conference recommendation, poster session planning and submission coordination. Committee members can organize workgroups, track deadlines and manage presentation development collaboratively—from one place.

What if our steering committee only meets for a short project duration?

Not a problem. We offer flexible contracting that accommodates pilot projects and shorter-term committee engagements. This is particularly valuable for emerging biotechs that need committee support for specific milestones or publications.

How does this integrate with our existing publication planning processes?

​​The platform complements existing workflows while providing better coordination tools. We can integrate with your current systems and adapt to your established publication planning methodologies.

Can we use this for multiple steering committees across different programs?

Yes. The platform supports multiple committees with separate workspaces while providing consolidated oversight and reporting across all committee activities.

What training and support do you provide for committee members?

We provide comprehensive onboarding for committee members, ongoing technical support and dedicated project management assistance to ensure smooth collaboration throughout the engagement.

I have another question.

We’re happy to answer it. Contact us directly or use the form above to request a demo and start the conversation.

Ready to talk steering committee success?

Request a demo today.

No pressure. No spam. Just a quick conversation with our experts. Submit the form below to express your interest in a demo. We’ll be in touch within one business day. And don’t worry—we value your privacy as much as you do.

Not ready for a demo just yet? If you're still exploring steering committee management solutions or need to get internal alignment before reaching out, we've created a comprehensive guide that explains our approach to expert committee coordination and scientific collaboration.

Read the guide