upcoming speaking engagements

Speaker Bureau Management

One platform to power every speaker program—live, virtual or hybrid

Whether you want full-service support or prefer to license our speaker platform and run it your way, ExtendMed’s Health Expert Connect™ gives you the power to simplify, scale, and succeed with speaker programs across live, hybrid and virtual formats.

Get a demo How it works

Speaker programs shouldn’t be a patchwork of tools

Too often, pharma and med comms teams rely on scattered spreadsheets, emails, and manual oversight to coordinate events, training, and speaker activities, leading to missed opportunities, compliance risks, and high costs.

ExtendMed changes that with a centralized, flexible platform purpose-built for speaker programs.

See Health Expert ConnectTM in action

Plan events fast

Reps build a compliant program in four guided steps.

speaker program details
date picker
search google maps
auto filtered speaker list

Stay compliant & on-budget

Business rules, FMV rates and guardrails apply themselves.

no code editor
budget auto builds
lock in speaker

Engage your audience

Branded registrations, instant confirmations and feedback loops.

event microsite with NPI
hybrid confirmation
thank you email
preview attendee email
template library

Empower speakers

One hub for contracts, training, upcoming speaker gigs and receipts.

upcoming engagements
training status
contract term, rate, annual cap

Measure & improve

Real-time dashboards track spend, deliverability and workflow status.

budget line drilldown
deliverability dashboard
checklist logs

Everything you need to run a modern speaker program

Plan

  • Contracting via DocuSign
  • Speaker directory with profiles
  • Target HCP uploads + segmentation
  • Budget planning + territory mapping

Execute

  • Hybrid event coordination
  • Rep portals for booking requests
  • In-meeting interactivity (polls, Q&A, quizzes)
  • AV & tech support

Report

  • Attendance, feedback, NPI validation
  • Aggregate spend + FMV tracking
  • Dashboards for outcomes & ROI

Prefer to run speaker programs in-house, but need a better tool?

Are you a comms agency looking for a better tool? Run your clients’ speaker programs on a best-in-class platform. License the Health Expert Connect™ platform and get:

A turnkey solution for speaker program logistics

Full training and onboarding for your internal team

Optional strategic consulting

White-labeled environment, aligned with your SOPs

On-demand access to new feature rollouts

assigned approval steps

We support agencies with full back-end management, co-branded portals, white-labeled logins, and shared dashboards—so your client remains front and center while we handle the tech and compliance.

Talk to us about partnering

See how we help teams like yours

Mediar Therapeutics needed rapid, cross-functional insights in fibrosis. We convened a virtual advisory board of top experts, facilitated real-time collaboration and fast-tracked the feedback loop.

extendmed and mediar logos

Read the full case study

A global oncology biopharma used Health Expert Connect™ to orchestrate 1:1s, a dinner forum and follow-ups across ASCO and EHA—centralizing schedules, compliance tracking and KOL analytics to deepen relationships at scale.

Read the full case study

An inflammatory-disease company expanding into nephrology ran asynchronous boards, surveys and chart audits to learn the market fast, refine messaging and engage specialists every six weeks—accelerating entry with lower spend.

Read the full case study

A small pharma prepping first launch scaled stakeholder engagement with a lean team, mixing virtual meetings and ongoing discussion to surface payer hurdles and patient insights early, de-risk and beat rivals to key KOLs.

Read the full case study
jamie arviso ultragenyx profile
Jaime Arvizo Vice President, Head of Medical Affairs

In 25 years of working with vendors, ExtendMed stands at the top of the list. They’re strategic partners, arming my staff with vital statistics and sharing their experience and ideas for the future. They’re nimble and they understand our business. They’ve anticipated issues, recommended new directions and implemented our decisions efficiently.”

ultragenyx-white

Vice President, Group Account DirectorGlobal Medical Comms Firm

We feel your team does the best job out of any vendor we have used for virtual advisory boards.”

Dr. Michael Chang Vice President, Medical Affairs

The virtual format enables more frequent touchpoints while reducing time commitments for busy specialists. We can build relationships and confidence across multiple specialty areas in ways that traditional in-person meetings never could. The platform makes it possible to engage specialists who would never attend a weekend conference but will participate in targeted discussions relevant to their practice."

Compare speaker programs with vs. without ExtendMed

Click through each category to see how Health Expert Connect™ compares to the status quo—and what teams gain when they make the switch.

Event logistics with ExtendMed

Speakers confirm engagements, access branded slide decks, submit receipts and complete training—all in one place.

Event logistics without ExtendMed

Dozens of emails, spreadsheets, calendar invites and manual reminders. Nothing talks to anything else.

Compliance & spend with ExtendMed

Automated FMV tracking, NPI validation and Sunshine reporting. Real-time spend monitoring with budget alerts, expense categorization and audit trails. All payments and transfer-of-value data exportable for regulatory compliance.

Compliance & spend without ExtendMed

Manual spreadsheet tracking of honoraria and expenses. No automated compliance checks. Risk of missing Sunshine reporting deadlines. Scattered documentation that's difficult to audit or defend.

Speaker management with ExtendMed

Centralized speaker directory with profiles, ratings, availability and contract status. Automated training delivery, slide deck access and performance tracking. Speakers can confirm engagements and submit expenses through self-service portals.

Speaker management without ExtendMed

Email chains to coordinate speaker availability. Manual training delivery via separate systems. No centralized view of speaker performance or utilization across programs.

Field empowerment with ExtendMed

Reps request events through guided workflows with real-time territory data and target HCP lists. Built-in compliance guardrails, automated approvals and instant access to speaker availability and venue options.

Field empowerment without ExtendMed

Reps submit requests via email or separate forms. No visibility into speaker availability or venue options. Manual approval processes that slow down program execution and frustrate field teams.

Engagement with ExtendMed

Interactive meeting features like polls, Q&A and quizzes. Automated attendee registration, waitlist management and post-event evaluations. QR codes for easy follow-up and rep calendar booking.

Engagement
without ExtendMed

Static presentations with limited interaction. Manual registration tracking via spreadsheets. No systematic follow-up or evaluation collection, missing opportunities to measure impact and gather insights.

Reporting
with ExtendMed

Real-time dashboards showing attendance, spend, ROI metrics and speaker utilization. AI-powered insights identifying operational issues and program optimization opportunities. Customizable reports for different stakeholder needs.

Reporting without ExtendMed

Manual compilation of attendance lists and expense reports. No visibility into program effectiveness or operational bottlenecks. Time-intensive report creation that often arrives too late for strategic decisions.

Support model with ExtendMed

Dedicated program managers, white-glove onboarding and ongoing strategic consulting. Platform can be fully managed by ExtendMed or licensed for in-house operation. Flexible support scales with your needs.

Support model without ExtendMed

Fragmented vendor relationships across multiple tools and services. No single point of accountability for program success. Limited strategic guidance on program optimization and best practices.

Better speaker programs in just three steps

Nobody wants to gamble on a complicated new system. That’s why we’ve made getting started with ExtendMed simple and supportive—from first conversation to long-term success.

Express your interest

Fill out the form below so we can understand your speaker program goals, challenges and priorities.

Get a tailored demo

We’ll show you how our platform can power your programs end-to-end—or how you can license it for in-house use. You’ll see exactly how it works with your workflows.

Launch with confidence

Whether you want white-glove support or a licensed rollout, we’ll guide you through onboarding, training and execution. You’re never alone.

post event stats
Worried about adoption?

Don’t worry. We offer fully-managed pilots, white-labeled environments, and hands-on rollout support—so you don’t need to figure it out alone.

A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™.

Can we start with a small pilot before committing?

Yes. Many clients begin with a single brand or region. Our platform supports pilot programs with flexible contracts and full tracking/reporting so you can prove ROI before scaling.

Do we need IT support to implement the platform?

​​No. Health Expert Connect™ is designed for non-technical teams. We offer white-glove onboarding, and most clients are up and running within 30–45 days. For enterprise clients, we also support integrations with systems like Veeva, Salesforce, and Concur.

What kind of training do you provide?

We provide live training for internal teams, reps, and speakers, as well as on-demand how-tos, user guides, and a dedicated program manager to support onboarding and beyond.

How do you handle compliance and spend tracking?

​​We automate FMV tracking, NPI validation, and aggregate spend reporting. You can customize workflows based on your SOPs, and all spend and attendance data is exportable for transparency and audit readiness.

Can agencies license the platform for use with their clients?

​​Absolutely. We work with medical communications and marketing agencies to white-label the platform, share dashboards, and offer backend tech and compliance support while keeping your agency front and center.

What if we only need part of the platform?

That’s fine. You can license specific modules or use ExtendMed for a subset of your programs (e.g., virtual-only, congress-related, etc.). We’ll build a solution that fits your needs and resources.

Can I see how the platform works before talking to sales?

Yes! Scroll back up to the “See Health Expert Connect™ in Action” section to watch 90-second demos of each major capability.

I have another question.

We’re happy to answer it. Contact us directly or use the form above to request a demo and start the conversation.

Ready to talk speaker program success?

Request a demo today.

No pressure. No spam. Just a quick conversation with our experts. Submit the form below to express your interest in a demo. We’ll be in touch within one business day. And don’t worry—we value your privacy as much as you do.

Not ready for a demo just yet? If you’re still exploring speaker program solutions or need to get internal alignment before reaching out, we’ve created a comprehensive guide that explains our approach to speaker programs to help you make an informed decision.

Read the guide